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109 S. College St. | Martinsburg, WV 25401 | Ph: 304.267.3595
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Substitute Training General Information

GENERAL SUBSTITUTE TEACHING INFORMATION 

  • Eligible non-educators interested in working as substitute teachers in WV must complete an initial Substitute Teacher Training class as the first step toward becoming a substitute teacher. 
  • EPIC offers this training as a 2 day face-to-face interactive class.  The information provided on this page is about our EPIC Substitute Teacher Training class. 

  

EPIC SUBSTITUTE TEACHER TRAINING CLASS GENERAL INFORMATION

  • This is a 2 day face-to-face interactive class that is considered the first step toward becoming a substitute teacher in WV.
  • New and renewal candidates are welcome to attend any open class we offer.
  • All classes are held at the EPIC office in Martinsburg, WV unless otherwise noted.
  • Directions to our office (109 S. College Street) as well as a parking map can be found under “Class Resources."
  • Free and metered parking is available around the EPIC office. Unfortunately, there is no guest parking in our (tiny!) EPIC lot. We apologize for any inconvenience this may cause!
  • Classes are held from 8:30 AM - 3:30 PM with sign in beginning at 8:00 each day. (Our office doesn't open until 8:00 so you may not be able to enter prior to 8:00.)
  • All participants must attend full sessions both days to receive a certificate of completion.
  • The non-refundable registration fee is $150.00 and must be paid with your registration in order to hold a spot for you in an upcoming class. Payment may be made by mailing in a check or money order with your initialed, signed (may not be computer generated), and completed registration form, or you may scan and email (mgacquino@k12.wv.us) or fax (304.267.3599) your completed registration and then call to make payment with a credit card (M-F, 8:00 AM-3:00 PM). Payment cannot be accepted unless your registration form is initialed and signed, and we can't hold your seat in the class without receipt of payment.
  • A 1-hour lunch is on your own each day.  There are many restaurants within walking distance from our office (Habanero Grill, Boyd’s Steakhouse, Blue & White Grill, Peking, Mugs and Muffins, etc.) and many more within a short drive (Ruby Tuesdays, Applebee’s, Chili’s, Olive Garden, Buffalo Wild Wings, Wendy’s, Taco Bell, The Daily Grind, Panera, Chick Fil A, Arby’s, etc.) If a class is held at another location, we will provide information about lunch options with your registration confirmation.
  • You are welcome to bring your own drinks, K-cups and lunch; we have a Keurig coffee maker and refrigerator available in our conference room. Unfortunately, we do not have a microwave.

 

CLASS CAPACITY / WAITING LIST

  • Due to space limitations, a maximum of 25 participants will be accepted for each class held at the EPIC office. (Classes held at other locations may be able to accommodate more participants.)
  • If we reach capacity for a class, the website will be updated, and we will begin taking names for the wait list in case there are cancellations.
  • If you are unable to attend an open class or if no class is currently scheduled and you would like to be placed on the wait list now, please send an email to Melissa Acquino at mgacquino@k12.wv.us.  This email should include your name, phone number, county of residence, other counties you are interested in subbing in, and whether you are a new or renewal candidate. Melissa will contact you as soon as a new class is scheduled.

  

ELIGIBILITY for the EPIC SUBSTITUTE TEACHER TRAINING CLASS

 

For NEW CANDIDATES:  Anyone who meets all of the criteria below and has an interest in becoming a substitute teacher in WV may sign up to take our EPIC Substitute Teacher Training class: 

  • Hold at least a Bachelor’s degree from an accredited college/university with a minimum cumulative GPA of 2.0 as shown on an official transcript
  • Believe you have what it takes to manage a classroom and be a positive role model for students
  • Have the ability to pass a background check

(You do NOT need to provide us with transcripts to sign up for the class nor should you go out and be fingerprinted prior to taking the class.)

 

For RENEWAL CANDIDATES:  You are welcome to attend any of our upcoming EPIC Substitute Teacher Training classes to meet your renewal requirement.  You may also complete 12 hours of related professional development hours if approved by your county. (See your county Human Resources Director to see if this is an option for you.) 

Please note that you are only considered a renewal candidate if your current official WV Substitute Teaching Permit issued by the West Virginia Department of Education (WVDE) has not expired. (Permits expire on 6/30 of the expiring year.)

 

UNDERSTANDING THE ROAD TO BECOMING A SUB IN WEST VIRGINIA

 

1. Completion of the Substitute Teacher Training class is STEP ONE to becoming a sub. (You may not go out and sub right after completing the class! There are several more steps required! See below!!!)

2. At the conclusion of our EPIC Substitute Teacher Training class, you will receive an EPIC Certificate of Completion showing the dates you took the class and confirming that you completed it. This is NOT a license to sub. It is a document needed as part of your application that will be submitted to the West Virginia Department of Education (WVDE) with your application for an official WV Substitute Teaching Permit when the time comes, so hang on to it. 

3. New candidates must complete and document observation hours that are also submitted as part of your application for an official WV Substitute Teaching Permit with West Virginia Department of Education (WVDE) when the time comes. Observation requirements will be explained in the class and the appropriate forms will be provided to you at that time. (Observations must occur AFTER the 2-day class.)

4. All candidates interested in working in a school as a sub must apply for open positions in the county/counties of interest and be hired before they can work. (We will cover the process for applying for jobs during the class.)

5. Once you have been hired as a sub, your hiring county will assist you in completing your application for an official WV Substitute Teaching Permit with the West Virginia Department of Education (WVDE.)

6. Once you have been hired by a county AND obtained your official WV Substitute Teaching Permit with the West Virginia Department of Education (WVDE) you will be able to work as a substitute teacher only in a county that has hired you. (If you are hired by multiple counties, you can sub in each county that hires you.)

7. It is your responsibility to maintain eligibility for renewal of your official WV Substitute Teaching Permit with the West Virginia Department of Education (WVDE) and to meet the requirements of renewal in order to maintain it.

8. PLEASE NOTE: If you have not been hired and have not obtained your official WV Substitute Teaching Permit with the West Virginia Department of Education (WVDE) within 1 year of completing the EPIC Substitute Teacher Training class, your EPIC Certificate of Completion will expire, and you will have to retake the course in order to obtain eligibility again. (This will be discussed in the class as well.) 

 

 

 

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